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New Image College COVID-19 Safety Plan

Protocols for Safe Campus Operations

Introduction

This plan is designed to support safe levels of in-person teaching, learning, administrative, and support services at New Image College while COVID-19 presents a risk to our community. The plan, in conjunction with WorkSafe BC’s six-step process and the post-secondary sector Go-Forward Guidelines, guides members of the College Community for safe on-campus education delivery, and student and employee services. The protocols in this plan do not replace existing health and safety policies and procedures at New Image College but instead work in tandem with them to keep our community safe. This plan will be updated regularly to reflect changes in response to new information, updated procedures, or guidance from the Provincial Health Officer, WorkSafe BC, or the Ministry of Advanced Education, Skills and Training. Comments or suggestions regarding the plan are encouraged and may be sent to studentservices@newimage.ca

Acronyms

ADM – Administration

POC – Person of Contact

CW – Case Workers

AO – Academic Officers

Guiding Principles

Safe operations on our campus are guided by the following principles:

  • Our top priority is the health and safety of our community
  • We use the Go-Forward Guidelines for the post-secondary sector and WorkSafe BC Guidelines as our baselines for returning to in-person activities
  • We recognize the benefits of in-person instruction and services and will add these when safety permits
  • We recognize that every department and individual have unique circumstances that may affect the ability to deliver in-person instruction or services
  • We recognize that the COVID-19 pandemic situation is ever-changing, and we must be flexible and adaptable in our approach, prepared to be able to relax or tighten restrictions as circumstances dictate.

Guiding Structure

This plan is informed by Go-Forward Guidelines for the post-secondary sector, WorkSafe BC Guidelines, Provincial Health Officer recommendations, and other health and safety frameworks.

Reducing the Risk of COVID-19

COVID-19 is a respiratory infection that is transmitted through person-to-person contact. The virus that causes COVID-19 spreads in several ways, including through droplets when a person coughs or sneezes, and from touching a contaminated surface and then touching the face. Higher risk situations require adequate protocols to address the risk. The risk of COVID-19 depends on the amount of virus circulating in the community, which changes from place to place and over time. Community transmission is monitored by public health authorities in British Columbia.

 

Administration (ADM), Person of Contact (POC), and Case Workers (CW) will maintain organizational awareness of the level of community transmission to implement interventions that are proportionate to selecting prevention measures.

 

When selecting the most appropriate prevention measures, consider the current level of community transmission of COVID-19 as well as the feasibility and effectiveness of the intervention. The collection of prevention measures chosen will depend on what the institution needs to function.

 

First level protection (elimination): Where practical, promote safe physical distancing between people as recommended by the Provincial Health Officer. Use policies and procedures to reduce the number of prolonged close contacts among faculty, employees, and students. These may include creating assigned seating in classrooms.

 

Second level protection (engineering controls): In situations where physical distancing cannot be maintained and a large number of contacts are expected (e.g. cafeteria), install physical barriers to reduce the numbers of close contacts.

 

Third level protection (administrative controls): Establish rules and guidelines, such as cleaning protocols, advising faculty, employees, and students not to share tools, or implementing one-way doors or walkways. Maintain hand hygiene stations and clean high touch surfaces.

 

Fourth level protection (protective Equipment or PPE): During periods of high levels of community transmission and when physical distancing is difficult to maintain, consider the use of PPE, such as nonmedical masks. Be aware of the limitation of non-medical masks to protect the wearer from respiratory droplets. Ensure faculty, employees, and students are using masks appropriately. Note that PPE may be mandatory in certain post-secondary settings (e.g., clinical settings, laboratories). Health experts advise that masks may be problematic for some people, such as those with asthma, autism, or hearing impairments. For this reason, alternate PPE options should be included in planning.

Roles and Responsibilities

Safety is everyone’s responsibility. To reduce the risk of COVID-19 transmission, all members of the New Image College community have roles and responsibilities related to each level of protection.

As an institution, New Image College commits to:

  • Ensuring New Image College is following all provincial and federal health and safety regulations
  • Ensuring COVID-19 safety plan in place
  • Ensuring common areas, classrooms and offices have been analyzed for safe occupancy limits and have maximum capacities posted
  • Ensuring necessary signage is posted at all entrances, washrooms, and common areas
  • Providing flexibility, tools, and resources for employees to be able to work from home when necessary
  • Installing physical barriers such as Plexiglas where physical distancing is not possible, and 4 including them in cleaning protocols
  • Providing guidelines, training, and signage for students and employees regarding safe conduct on campus
  • Ensuring adequate handwashing and hand sanitizing supplies are available on campus
  • Ensuring enhanced cleaning protocols are followed
  • Ensuring College relevant policies and practices (e.g., travel, illness, self-isolation, etc.) adequately address COVID 19 and are communicated
  • Ensuring that students and employees adhere to College policies regarding non-discrimination, and respectful conduct

Academic Officers (AO), Administrators, and Instructors are responsible for:

  • Reading and understanding the New Image College COVID-19 safety plan and related materials
  • Ensuring all their functional areas have met appropriate guidelines.
  • Understanding how to report and reporting potential exposure or other COVID 19-related unsafe conditions

All employees, students, and instructors to New Image College campuses are required to abide by the following safety protocols before coming to campus and/or while on campus:

  • Understanding thoroughly New Image College’s Sickness Policy
  • Self-assessing daily for COVID-19 symptoms. Expectations and guidance for self-assessment and reporting symptoms will be posted online and at all campus entrances.
  • Reading and understanding departmental COVID-19 safety plans.
  • Following posted safety signage such as room occupancy, physical distancing, the direction of travel, and seating.
  • Following posted safe hygiene and hand-washing practices.
  • Having temperature checked upon entrance of the campus.
  • Wearing medical or non-medical PPE as circumstances require and in all common areas.
  • Eat maintaining social distance at all times. Sharing food is prohibited.

Campus visitors are required to abide by the following:

  • Self-assessing daily for COVID-19 symptoms. Expectations and guidance for self-assessment and reporting symptoms will be posted online and at all campus entrances.
  • Recording their names and contact information.
  • Following posted safety signage such as room occupancy, physical distancing, the direction of travel, and seating.
  • Following posted safe hygiene and hand-washing practices.
  • Having their temperature checked upon entrance of the campus.
  • Wearing medical or non-medical PPE as circumstances require.

Safety Measures on Campus

Occupancy Limits and Physical Distancing

The College has created an occupancy management plan to determine occupancy limits in common areas, service areas, washrooms, to promote and guide physical distancing throughout the campus. The occupancy management plan addresses other safety measures including the provision of additional hand sanitizers on campus, the strategic placement of seating, and workstations.

 

All employees, students, instructors, and visitors are expected to abide by the posted room occupancy limits and follow any directional or other signage. All persons on campus should always attempt to maintain a two-meter distance from others as directed by the Provincial Health Officer.

 

To reduce infection, all student lounges are not available for students.

 

The student’s kitchen area is not available currently (microwave, fridge, etc.).

 

Breaks and lunches must observe social distance at all times. Sharing of food is prohibited.

 

Entry and exit times allowing for staggered use of public transportation and pedestrian arrival and departures from schools. Student capacity onsite is adjusted with certain courses, modules, and levels by combining onsite learning with distance learning. Students are only to be at school during allotted times to maintain a low building density.

 

No congregating is allowed. It is imperative to maintain social distancing. Always respect the 2m guideline and avoid any physical contact such as handshaking, hugging, fist-bumping.


Signage
Comprehensive campus’ COVID-19 safety signage is implemented. All members of the New Image College community are expected to abide by this signage.

 

Limiting Visitors
The College is otherwise operating in a limited-access mode, with no public events on campus or community events at this time.

 

PPE and Engineering
For faculty, employees, and students, New Image College supplies/use appropriate equipment per relevant hazard identification, risk assessment, and safe working procedures.

 

The use of a face covering is required upon entering New Image College. Coverings must cover the nose, mouth, and chin. Temporary removal of the mask is allowed for drinking while keeping physical distance. The mask may also be removed, if necessary, for specific reasons within each different program. New Image College recognizes that there may be members of the college community who may have difficulty wearing a mask for medical reasons. Employees, students, and instructors who cannot wear a mask or face covering must notify the college before coming onsite. New Image College will review each situation on a case-by-case basis and work with the individual to identify appropriate accommodations.

 

All employees, instructors, and students in Personal Services classes (Makeup, Spa, and Nails) will be provided with Face Shields. These must always be worn when performing services.

 

Gloves are available for employees, instructors, and students in Nails and Spa programs.

 

Protective barriers have been installed at the front desk, offices, and nail stations.

 

Hand Hygiene
The College provides and stocks adequate washroom and hand-washing facilities on-site for faculty, employees students, and instructors. Capacity limits are posted for washrooms to ensure physical distancing. Faculty, employees, students, and visitors should wash their hands, including upon arriving on campus, before and after breaks, before and after eating, before food preparation, before and after sporting activities, after handling cash or other materials, before and after handling common tools and equipment, etc. Instructors are to provide the ability for frequent handwashing or sanitizing. Numerous hand sanitizing stations are located throughout the campus, at entry points, and in corridors to facilitate hand hygiene.

 

Temperature Checks
Students and employees are subject to mandatory temperature checks upon entry and may be subject to various times within the facility. If there is a fever, students and employees will be asked to exit the facility immediately.

 

Cleaning
Regular and consistent cleaning using “virucidal” agents for effective sanitation in the school and surfaces. There is continued increased deep cleaning and sanitization of classrooms, washrooms, offices, and facilities. Please see Cleaning Protocol below.

 

Co-horting
To protect each class, by creating a “class bubble”, class schedules have been changed to reduce or eliminate classroom rotation. We are not inviting external guests currently (i.e.: models)

Sickness Policy

New Image College has zero-tolerance for any illness symptoms. If employees, students, or instructors are not feeling well, they are asked to stay home and contact the school immediately.

 

Stay Home When Sick

Staying home when sick is one of the most important ways to reduce the introduction to and the spread of COVID-19 in schools.

  • Perform a daily health check.
  • Stay at home when sick.
  • Get a health assessment and/or COVID-19 test when sick.

 

These steps do not replace the usual health care. Health questions can be directed to 8-1-1 or your health care provider.


Daily Health Check

Students, employees, and instructors are required to perform a daily health check every day.
A daily health check is a tool to reduce the likelihood of a person with COVID-19 coming to school when they are infectious. Please perform a daily health check every day before coming to New Image College. The following is an example of a daily health check to determine if you should attend the school that day.

If you answered “YES” to one of the questions included under section 1 (excluding fever)

  • IF YOU ARE AT HOME: please refrain from coming to school. Stay home for 24 hours from when the symptom started. If the symptom improves, you may return to school the next day when you feel well enough. If the symptom persists or worsens, seek a health assessment.
  • IF YOU ARE AT SCHOOL: if the symptom arises while you are in school, please gather all your personal belongings and check out at the front desk. Please leave New Image College for the day and stay home for 24 hours from when the symptom started. If the symptom improves, you may return to school the next day when you feel well enough. If the symptom persists or worsens, seek a health assessment. The full protocol is described below.

If you answered “YES” to two or more of the questions included under section 1 or have a fever

  • IF YOU ARE AT HOME: please refrain from coming to school and seek a health assessment.
  • IF YOU ARE AT SCHOOL: if the symptom arises while you are in school, please gather all your
    personal belongings and check out at the front desk. Please leave New Image College and
    seek a health assessment. The full protocol is described below.

If you answered “YES” to questions 2 or 3, please note:

  • People who are coming from overseas or are contacts of a confirmed case, meaning they have been or could have been exposed to the virus but do not have symptoms are required to self-isolate for 14 days since their last contact with the positive person or as soon as they arrive in Canada and monitor for symptoms.
    Self-isolation means staying home and avoiding situations where you could come in contact with others. You may have been exposed to the virus and are at risk for developing COVID-19 and passing it on to others. You should not self-isolate in a place where you will be in contact with vulnerable people, such as seniors and individuals with underlying health conditions.

Other considerations

Employees, students, and instructors may still attend school if a member of their household develops new symptoms of illness, provided the student/employees/instructor has no symptoms themselves.

If the household member tests positive for COVID-19, public health will advise the asymptomatic student/employees on self-isolation and when they may return to school.

Most illness experienced in B.C. is not COVID-19, even if the symptoms are similar.

Employees, students, and instructors who experience symptoms consistent with a previously diagnosed health condition can continue to attend school when they are experiencing these symptoms as normal. They do not require re-assessment by a healthcare provider and should not be required to provide a health-care provider note. If they experience any new or unexplained symptoms, they should seek an assessment by a health-care provider.

Protocol if Individuals Develop COVID-19 Symptoms on Campus

  1. The symptomatic individual is instructed to safely separate from the group and provide a confidential first aid assessment to the POC or CW. The College will maintain and keep records on first aid reports and incidents of exposure.
  2. Further to assessment, and unless further immediate care is required, the symptomatic individual will be advised to return to their place of residence and to contact 8-1-1 or their local healthcare provider for further direction, avoiding public transit where possible. Where necessary, the front desk will make arrangements for transportation for the symptomatic individual.
  3. The front desk will notify POC and CW of related cleaning requirements to ensure that cleaners are dispatched to clean and disinfect the space where the individual was separated and any areas used by them (e.g., classroom, bathroom, common areas).
  4. Through existing confidential communication processes, the front desk will notify the POC, CW, and instructors of an incident of a symptomatic individual on campus.
  5. POC and CW contact the individual to send COVID-19 Community Information and to begin and identify any close contacts, they may have had at the college, in case the individual tests positive.
  6. POC and CW follow up with the individual to monitor symptoms and the need to seek health assessment.
  7. POC and CS consult with Vancouver Coastal Health, if necessary.
  8. If the individual tests positive the college connects with the assistance of Vancouver Coastal Health those who were in direct contact with the COVID-19 positive individual while on campus and are considered high risk.
  9. Closure of classrooms or buildings to be decided based on guidance from Vancouver Coastal Health.
  10. Based on who the person had contact with or where they were while on campus, the following steps may be taken:
    1. office/workspace locked with no access for 14 days,
    2. extensive cleaning, and
    3. Vancouver Coastal Health contact tracing, including communication with affected persons.
  11. The individual cannot return to campus until they have been cleared by Vancouver Coastal Health.

Health Assessment Protocols

What is a Health Assessment?
A health assessment includes

  • calling 8-1-1,
  • a primary care provider like a physician or nurse practitioner
  • BC COVID-19 Self- Assessment Tool https://bc.thrive.health/covid19/en

If a health assessment is required, you should not return to school until COVID-19 has been excluded and your symptoms have improved.

When a COVID-19 test is recommended by the health assessment:

  • If the COVID-19 test is positive
    • Employees, students, and instructors should stay home until you are told by public health to end self-isolation. In most cases, this is 10 days after the onset of symptoms. Public health will contact everyone with a positive test. Please notify the school immediately.
  • If the COVID-19 test is negative

    • Employees, students, and instructors can return to school once symptoms have improved and feel well enough. Symptoms of common respiratory illnesses can persist for a week or more. Re-testing is not needed unless a new illness is developed. Please notify the school.
  • If a COVID-19 test is recommended but is not done because employees, students and instructors choose not to have the test or do not seek a health assessment when recommended, and symptoms are not related to a previously diagnosed health condition
    • Employees, students, and instructors should stay home from school until 10 days after the onset of symptoms and then may return if feeling well enough. Please notify the school.
  • If a COVID-19 test is not recommended by the health assessment
    • Employees, students, and instructors can return to school when symptoms improve, and you feel well enough. Testing may not be recommended if the assessment determines that the symptoms are due to another cause (i.e. not COVID-19). Please notify the school.

Reporting and Communication Protocol

We will continue to assess the campus after operations resume to ensure risks are identified and managed. We will monitor and update our Safety Plan as new information and updates become available

We require students, employees, and instructors who experience COVID-19 symptoms, who have tested positive or who have been exposed to someone who has tested positive to do the following: 

  1. Employees, students, and instructors must immediately notify Academic Officers, Student Services, and Front Desk (studentservices@newimage.ca and marina@newimage.ca). Students must notify their instructors.
  2. If testing is required, please check http://www.bccdc.ca/health-info/diseases-conditions/covid-19/testing
  3. If self-isolation is required*, visit http://www.bccdc.ca/health-info/diseases-conditions/covid-19/self-isolation for more information.
  4. Alert Student Services (studentservices@newimage.ca).  We are here to support you and assist in facilitating accommodations for students who are unable to attend class or complete academic requirements due to COVID-19-related concerns. 

If a positive case of COVID-19 is reported on campus, employees, students, and instructors will receive an email outlining the location, date, and, when possible, the times that individual was at New Image College. We will ensure the privacy of the individual who tested positive is maintained. 

* The following employees, students, and instructors must stay home and self-isolate:

  • A person confirmed by public health as a case of COVID-19; or
  • A person confirmed by public health as a close contact of a confirmed case or outbreak of COVID-19; or
  • A person who has traveled outside of Canada in the last 14 days.

Anyone required to self-isolate will be supported by public health.

If employees, students, and instructors feel the need to report unsafe conditions, the following protocol must be followed:

  • Instructors should raise safety concerns to their Academic Officer
  • Safety concerns requiring immediate attention should be reported to Student Services and an Academic Officer
  • General concerns or comments regarding campus safety can be directed to studentservices@newimage.ca

     

    Cleaning and Sanitizing Protocols

    New Image College makes use of approved hard-surface disinfectants that have a Drug Identification Number (DIN) for cleaning.  The manufacturer’s instructions for safe use are ready and followed. Products are selected based on the approved list.

     

    • Public Area Touchpoints 
      • Frequency – Varies, several times per day
      • What is cleaned/wiped – Door Handles/Push Bars, Handrails, Sanitizer Dispensers, Water filling station, light switches, countertops
      • What products are used – Clorox Performance Disinfecting Bleach (DIN: 02488655), Lysol Multi-Surface Cleaner (DIN: 02245935)
    • Washrooms
      • Frequency – Varies, 5 times per day (minimum)
      • What is cleaned/wiped – Toilets, Urinals, Countertops, Sinks, Mirrors, Dispensers, Partitions, Door Handle/Push Plates, Floors
      • What products are used – Pine-Sol Multi-Surface Cleaner-Disinfectant (DIN: 02407140), Clorox Performance Disinfecting Bleach (DIN: 02488655), Lysol Multi-Surface Cleaner (DIN: 02245935).
    • Classrooms
      • Frequency – once a day
      • What is cleaned/wiped – desks, tabletops, chairs, workstations, door Handle/Push Plates, Floors,
      • What products are used – Pine-Sol Multi-Surface Cleaner-Disinfectant (DIN: 02407140), Clorox Performance Disinfecting Bleach (DIN: 02488655), Lysol Multi-Surface Cleaner (DIN: 02245935), Hand sanitizer: Ethanol Sanitizer (NPN: 80098856).
    • General Office Areas
      • Frequency – Once a day
      • What is cleaned/wiped – desks, tabletops, chairs, Door Handle/Push Plates, Floors, computer keyboards, mouse, telephone, light switch
      • What products are used – Pine-Sol Multi-Surface Cleaner-Disinfectant (DIN: 02407140), Clorox Performance Disinfecting Bleach (DIN: 02488655), Lysol Multi-Surface Cleaner (DIN: 02245935).
    • Private Office Areas
      • Frequency – Weekly
      • What is cleaned/wiped – desks, tabletops, chairs, Door Handle/Push Plates, Floors, computer keyboards, mouse, telephone, light switch
      • What products are used – Pine-Sol Multi-Surface Cleaner-Disinfectant (DIN: 02407140), Clorox Performance Disinfecting Bleach (DIN: 02488655), Lysol Multi-Surface Cleaner (DIN: 02245935).
    • Implements and Tools
      • For the Nails and Spa classes, Barbicide, CS20, and Virolex will be used. These are disinfectants for cleaning implements and tools.

    Refuse to Entry Policy

    • New Image College reserve the right to refuse entry of any student, client, staff, and faculty that is not observing the protocols and guidelines and enforce any appropriate penalties.

    Visitor Policy

    Even though the College is otherwise operating in a limited-access mode, with no public events on campus or community events at this time, this policy applies to any visitor/guest to New Image College including but not limited to admission appointments.

    ▪ Face masks must be worn at all times while inside the New Image College facility.
    ▪ Visitors are asked to arrive in clean clothing, with only your device and form of cashless payment, is applicable.
    ▪ Visitors are asked to arrive no more than five minutes before your booked appointment, as designated waiting areas will no longer be available.

    • Visitors are asked to record their names and contact information.
    • Visitors are asked to attend appointments alone. Friends, family members, children, and/or pets will be asked to stay at home  
    • All bookings are to be done based on the maintenance of physical distancing. No walk-ins.
    • Visitors will have their temperature taken upon entering the location.
    • Visitors will be asked to disinfect hands upon arrival, using the washrooms and/or sanitation stations provided.
    • Outside food and/or drinks will not be permitted in the facility.

    International Students

    New Image College has developed a plan and arrival guide for international students. The arrival guide is designed to support international student safe arrival and self-isolation/quarantine in preparation for study at New Image College while COVID-19 presents a risk to our community.

    The New Image College arrival guide is broken into four stages

    1. pre-arrival communication
    2. pre-arrival travel planning
    3. quarantine
    4. post-quarantine.

    This guide will be updated regularly by New Image College to reflect changes in response to new information, updated procedures, or guidance from the Provincial Health Officer or the Ministry of Advanced Education, Skills and Training.

    New Image College has dedicated employees available through phone, video-chat, email that has been enhanced to prepare for international student support during COVID 19

    Supports and Accommodations

    Academic Concession/Workplace Accommodation
    Students who would normally attend campus but are self-isolating because of the daily self- assessment process, or who reside with someone who needs to self-isolate, may request academic concession due to missed classes or course requirements. The College is appreciative of the instructor’s efforts to remain flexible in accommodating the needs of students who must miss class. Formal requests for academic concessions and flexibility will continue to be managed through processes outlined in College policy.

     

    Accessibility
    Persons with disabilities may be especially impacted by COVID-19 transmission and response. They may face additional barriers, including interruption of support networks, social isolation due to physical distancing, and increased risk of contracting the virus. Appropriate supports for people with disabilities are available to minimize these challenges.

     

    Mental Health
    Employees, students, and instructors may be experiencing anxiety, depression, or other mental health challenges arising from the COVID-19 pandemic. Resources are available to support the mental health and wellbeing of students including:

    • School Counsellor: off-campus confidential counseling courtesy of New Image College. Our counselor, Bill Dyck, is a registered clinical counselor who has over 45 years of experience in the field and is known for being skilled and easy to talk to.
    • Here2Talk offering mental-health counselling available 24/7. https://here2talk.ca/
    • Culturally aware crisis support is available 24/7 to Indigenous people in B.C. through the KUU-US crisis response service. https://www.kuu-uscrisisline.ca/
    • Wellness Together Canada connects to mental health and substance use support, resources, and counselling with a mental health professional: https://ca.portal.gs/
    • The Province offers a range of virtual mental health programs and services to support mental health and wellness.

    Departmental Covid-19 Safety Plans On-campus (General)

    Departmental Covid-19 Safety Plans On-campus/in-person learning activities specific to each program is used to assist in identifying and assessing where the risk of COVID-19 transmission arises in the working or learning activity under consideration.

     

    Starting with the highest level of protection and moving down as appropriate, the plans address the requirements and methods to maintain physical distancing and identify and implement the controls to be used where physical distancing is not possible, for example, Plexiglas barriers and/or the use of non-medical or medical face masks.

     

    Departmental Safety Plans are created in collaboration with Academic Officers and instructors. As applicable, Departmental Safety Plans are developed following additional sector-specific guidelines as provided by the provincial government, WorkSafe BC, and health authority.

     

    Education Delivery

    Most of the program delivery will be onsite learning, supplemented by online support and virtual classes as needed. Students who are not scheduled to attend a class should not be in the school unless arrangements have been made with a teacher. To facilitate safe campus operations, to reduce the risk of COVID19 transmission, and to accommodate health and safety measures, including physical distancing and reducing physical contact, New Image College implemented the following:

    • Where possible, class schedules will be conducted to reduce the number of close contacts and to facilitate contact tracing should it become necessary.
    • Practice physical distancing, in conjunction with enhanced hand hygiene and cleaning protocols. Implement measures to restrict the number of people within the physical space at any given time.
    • Wearing non-medical masks in all indoor public spaces at New Image College is recommended as an additional precaution.
    • Apply Cleaning and Sanitizing, Physical Distancing, and PPE/Non-Medical Mask protocols. o PPE, such as non-medical masks, may be required based on levels of transmission in the community, and where physical distancing cannot be maintained.
    • For activities requiring the use of PPE (including medical grade surgical masks), students will be provided with education and training about the required PPE, and to ensure that the required PPE is used appropriately.
    • Jointly develop plans for safely resuming or continuing program delivery
    • Determine whether additional supports are required for learners who face barriers to remote learning, such as lack of technology or online literacy.

    Departmental Covid-19 Safety Plans On-campus (Personal Service Classes)

    Our plan encompasses a wide range of classes, including:

    • Esthetics: skincare services such as facials, wraps, massage, etc.
    • Nails: manicures, pedicures, polish application, and artificial nail extensions
    • Hair removal: waxing, threading, and sugaring.
    • Lashes: artificial lash extensions
    • Makeup: makeup application

     

    Academic Officers

     

    Overall Guidelines

    • Implemented requirements for instructors and students to wear Personal Protective Equipment (gloves – nails -, non-medical face masks, and face shields) when demonstrating/performing a service.
    • Instructors and students may wear their masks that must be clean and laundered for each day of class.
    • There will be no clients or models allowed at the facility.
    • All Spa, Nails, and Makeup Instructors have completed the Beauty Safe Course, providing them with Certification on the necessary protocols and best practices for sanitation, disinfection, and sterilization. Personal Classes Instructors have extensive knowledge of infection control practices. These are a core component of the respective program’s curriculum.
    • Students in programs that provide Personal Services are provided with their Professional Kits. These kits contain their professional tools, implements, and products. There is no sharing of items with other students.
    • New Image College will provide cleaning services for all common and interior areas but is also the responsibility of each student to abide by the sanitation guidelines when it comes to their workstations and products.
    • Nails and Spa students will be assigned partners who will work consistently on each other only to minimize contact.
    • Makeup students who need practice with different face shapes and skin tones will be grouped to minimize contact.

     

    Hand Washing/Sanitizing

    • When arriving at the school
    • Before and after going on a break
    • After using the washroom
    • After handling any equipment that has come into contact with the public
    • Before and after handling shared tools and equipment
    • Before and after using masks and other personal protective equipment
    • Before and after each service.

    Workstations

    • Clean and disinfect all non-porous implements used in your services, as required (immersion, spray, or wipe)
    • Store properly disinfected implements in closed, containers that have also been disinfected (wipe or spray)
    • Clean and disinfect all electrical implements used in your services as required
    • Clean countertops
    • Clean and disinfect chairs
    • Clean and disinfect station, rolling carts, drawers, and any containers used for storage
    • Ensure that single-use products (porous items) are new
    • All items on a nail station must either be new, never used, or cleaned and disinfected (stored in a closed container until ready to use)

     

    Treatment Rooms

    • Clean and disinfect any appliances used
    • Clean and disinfect treatment tables
    • Ensure that all product to be used has not been contaminated by improper removal of the product before closure
    • Ensure all single-use items are new
    • Empty wax pots, completely clean and disinfect – refill with new wax
    • Ensure that multi-use product containers have adequate single-use applicators available to safely remove product without contaminating the remaining product

     

    Tools and equipment

    • Minimize the sharing of tools, equipment, and product.
    • No shared product. Each student will be given a kit, if applicable and they must use that only.
    • Use single-use items, such as single-use make-up applicators if possible, and discard immediately these after use
    • Isolate tools per client at a station
    • Tools and brushes must be cleaned with 99% alcohol or Dawn Antibacterial Soap, then dunked in 70% alcohol to disinfect.
    • Makeup students must bring and use their cape + towel and use on themselves only.
    • Disinfect
      • Blow dryer casing
      • Metal cups, spatula, and palette
      • Bobby pins
      • Bristle brushes
      • Brushes
      • Clippers
      • Clips
      • Colour brushes, bottles, & bowls
      • Combs
      • Foiling boards
      • Hand mirrors
      • Makeup brushes & applicators
      • Rods & rollers
      • Scissors
      • Smocks/gowns
      • Spray bottles
      • Trays/trolleys
      • Countertops
      • Chair’s arms

     

    Personal Protective Equipment (PPE)

    • Masks: Supplied by the student and worn at all times
    • Face Shields: Provided by New Image College. Must be worn when providing services.
    • Gloves: It is not a recommendation to require gloves. It is recommended that students adhere to rules regarding handwashing after and before each service/practice. There are two exceptions where gloves are recommended – nail services and facial services. Gloves are to be worn for only a single service and hands washed thoroughly after they are removed. Gloves will be provided by New Image College.
    • Barriers: Physical barrier implemented for manicure services where the client may extend hands through cut out at table level.


    Laundry

    • Freshly laundered towels (according to hygiene protocols) to all services that a towel is required.
    • Used towels must be removed immediately and stored in plastic bags to be laundered.
    • There should be no moisture or dampness in any linen
    • Launder (porous) or disinfect (non-porous) all capes
    • All linens should be stored in closed, covered cabinets until used

    Departmental Covid-19 Safety Plans On-campus (Film Acting)

    Our plan encompasses a wide range of classes, including:

    • Acting 101
    • Film Acting Conservatory
    • Film Acting Conservatory Co-Op
    • Co-Op Film Acting 1

     

    Academic Officer

     

    Hand Washing/Sanitizing

    • When arriving at the school
    • Before and after going on a break
    • After using the washroom
    • After handling any equipment that has come into contact with the public
    • Before and after using masks and other personal protective equipment

     

    Personal Protective Equipment (PPE)

    • Masks: Masks must be supplied by the student and be worn as a safety measure.
    • Face shields: as needed.

     

    Theatre/Plays

    • Entrances and exits are regularly reviewed to ensure that individuals are not able to go in or out any other way.
    • If and when we have an audience, all must abide by the social distancing placement of chairs and abide by the occupancy number of the theatre.
    • Record keeping such as personal information and personal health information will be collected, used, stored, and communicated that may assist with any necessary contact tracing.

     

    Props and Wardrobe

    • Props and other items that are being handled must be wiped down/disinfected before and after use.
    • The wardrobe must be bagged separately by the performer and placed in the labeled rack.
    • Wardrobe information will be provided as far in advance as possible to permit performers, including background performers, to wear their clothing.
    • Props and wardrobe pieces must be marked by the group presentation it belongs to and placed separated from the rest inside
    • Props and wardrobe must be disinfected/quarantined/laundered before being returned to storage to avoid contamination.
    • Performers mush hand wash/sanitize hands before and after handling props.
    • Each production must have an individual appointed to be responsible for these procedures.

     

    Styling

    • If possible, performers being styled should wear an appropriate face covering.
    • Persons who provide hair and make-up services must wear appropriate personal protective equipment (e.g. surgical/procedure mask and face shield).
    • Stylists/artists working directly on performers should wash or sanitize their hands before and after working on the performer and must wear appropriate personal protective equipment.
    • If gloves are utilized, gloves should be changed between performers if working on multiple performers.
    • Maintain physical distance to the extent possible which may include providing assisted styling for key cast only. Other options may include having performers do their hair or makeup, including being directed by a stylist/artist from a distance, where appropriate, and having performers remove their makeup, where appropriate. Encourage performers to do what they can on their own before coming to the workplace (e.g. shaving) to shorten chair time.

     

    Location/Studios

    • Whenever possible, arrange for the location to be outdoors, where possible, and weather permitting.
    • Whenever possible, arrange for the location to permit for 2 metres distancing and limit the individuals permitted to be in/around the location.
    • Limit the number of camera workers with access to the set while filming, particularly if filming in a small space.
    • When selecting a location, the following will be considered:
      • the layout of the location concerning the ability to monitor entrances and exits to ensure proper screening protocols can be maintained
      • the size of a location concerning the ability to maintain physical distancing
      • the ability to have sufficient hand hygiene equipment readily available
      • whether the location provides for adequate ventilation
      • whether the location may require interaction with the public.
      • whether the location can be appropriately cleaned/disinfected before and after production work, as well as during production at that location.
    • Locations that cannot be appropriately cleaned/disinfected should be avoided.
    • In the case of private residences, whether they are currently occupied, and whether any occupants:
    • has been recently symptomatic or diagnosed with COVID-19.
      • have traveled outside of Canada within the last 14 days.
      • have been in contact with someone who has traveled outside of Canada within the last 14 days or who is known to have, or suspected of having, COVID-19.
      • can vacate the residence at an appropriate time in advance of production work commencing in the residence.
    • Before the start of shooting, mark areas for specific departments on set for equipment that is not currently being used by that department.

     

    Equipment and Techs

    • Whenever possible, the sharing of equipment between individuals should be avoided.
    • Camera workers are not to share kit pieces unless they have been appropriately disinfected between uses.
    • Only authorized personnel handle camera equipment.
    • Instruct individuals not to touch, move, lean against, pick up or otherwise disturb any piece of equipment/object that they are not required to handle.
    • Equipment should be regularly disinfected.
    • Performers should be wired by a technician wearing appropriate PPE.
    • A boom to record sound will be preferred, when possible
    • Techs must avoid “hand-offs” as much as possible by putting down items to be picked up by others
    • Techs should be diligent concerning handwashing/sanitizing, including washing or sanitizing hands before and after handling equipment, and throughout the day.
    • Where the work requires close contact between technicians or between technicians and cast, a mask must be worn.

     

    Performers

    • Performers, including stand-ins, must wear personal protective equipment (e.g. face masks and shields) whenever possible.
    • A clear barrier between performers should be placed, if possible.
    • Any individuals who interact with a performer at less than two metres are required to wear a mask and face shield and to wash/sanitize hands.
    • Limit all proximity interactions that don’t allow physical distance
    • If performers touch one another during a scene, they are required to wash or sanitize their hands immediately before and after each take

    Maintenance and Monitoring of the Safety Plan

    This Safety Plan is based on current recommendations and may change. New Image College will continue to monitor health information from the British Columbia Centre for Disease Control and the latest COVID- 19 updates from the Government of British Columbia and implement changes to the Safety Plan as required.

    If you have a question or concern

    Concerns for safety on campus should be reported to Student Services. Questions about COVID-19 safety planning may be directed to studentservices@newimage.ca.

     

    Instructors, employees, and students with questions or concerns about institutional exposure to COVID-19 can call WorkSafeBC’s Prevention Information Line at 604.276.3100 in the Lower Mainland (toll-free within B.C. at 1.888.621.SAFE).

     

    Prevention officers will provide answers to questions and, if required, a prevention officer will be assigned to assess the health and safety risk at an institution.

     

    Header photo by Kelly Sikkema on Unsplash